When someone dies, the death must be registered with the local registrar.
It is a legal requirement that a death is registered within 5 days of its occurrence. However, this period can be extended under certain circumstances.
You can register at the Register Office in the DISTRICT where the death occurred, or you can go to any Register Office in England and Wales and make a declaration of the particulars required. However, if you opt for a declaration, there will be a slight delay in receiving certificates and paperwork, as these will be posted from the receiving Register Office.
A relative or civil partner of the deceased
A person present at the death
Someone who lives at the premises where the person died
A person arranging the funeral (this does not mean the undertaker)
What will the registrar need to know?
It may help you to prepare for your visit to know that the REGISTRAR will require the following information:
The medical certificate of cause of death from the doctor, if a coroner is not involved
The date and place of death
The full name of the deceased (and maiden surname if appropriate)
The date and place of birth of the deceased (a BIRTH CERTIFICATE would be helpful)
The deceased's occupation, and the full name and occupation of their spouse or civil partner
The deceased's usual home address
Whether the deceased was in receipt of a pension from public FUNDS
The date of birth of the deceased's spouse or civil partner, if alive
The NHS medical card number for the deceased. However, please do not delay registration if this is not available
The Registrar will ask you some questions to obtain the above information and will then print THE DETAILS for you to check. It is most important that this document is checked carefully, as mistakes can easily be rectified at this point. Once the register is signed the Registrar will not always be able to correct any errors locally and may have to apply to the Registrar General for authority to correct.
Documents that you will need to bring with you to help us to make sure that deaths are recorded accurately it would be helpful if you could bring any of the following documentary evidence with you to the APPOINTMENT to confirm the deceased person's details:
Proof of address (utility bill)
NHS Medical Card
Any change of name documents or deeds
All birth and marriage or civil partnership certificates of the deceased
To confirm the identity of the person REGISTERING the death:
If you cannot provide this supporting documentation this will not alone prevent the registration from taking place but it would be helpful to provide it wherever possible so that we can make sure our records are accurate.
What will I be issued with?
You will be issued with the following forms free of charge:
A green form for the funeral director. This is required in order to make the funeral arrangements.
If the death was referred to the Coroner other procedures may apply.
A white form for State Benefits and pensions purposes. This will sort out any pensions and benefits the deceased or his/her dependants were entitled to or receiving.
To register a death that occurred within your area please contact the REGISTRAR at:
Torfaen County Borough Council
Tel: 01495 762200 (REGISTRAR) -
The Mansion House
4 Stow PARK Circle
Tel: 01633 414770 (REGISTRAR) -
Monmouthshire County Council
Tel: 01873 735435 (REGISTRAR) -
Penallta House Council Offices
Tel: 01443 863478 (REGISTRAR) -
City Hall, (North WEST Entrance)
Cardiff CF10 3ND
Tel: 02920 871680/871684 (REGISTRAR) -